Corporate training day · Transformation
Reaching filing season with nothing to rebuild
Filing season is not prepared when it arrives. It is prepared across all the months when nobody was thinking about it.
- Duration
- 7 hours
- Delivery
- On site · Virtual
- Participants
- From 8 to 25 participants
- Investment
- Request a quote
Investment depends on scope, number of participants and delivery mode. We prepare a proposal at no obligation.
The problem it solves
There are companies where the close of a cycle is a summary, and companies where it is an excavation. The difference is not size or sector. It is whether the information was produced as things happened, or has to be hunted down at the end, once nobody remembers why that payment was made or where that deposit came from.
In the second kind, the close swallows the whole back office for weeks. The cycle is rebuilt out of bank statements and old email. Classifications nobody can defend are accepted because there is no time to investigate them. Professional hours are paid for and spent on tidying rather than on analysis. And the administrative team enters a stretch in which everything else stops.
The real cost is double, and only one half of it gets invoiced. The first is the direct expense of the reconstruction. The second is the quality of what gets handed over: when a cycle is assembled quickly and backwards, whoever prepares the filings works on information nobody was able to verify, and the questions that would have been worth asking get settled with whatever was to hand. Next cycle, unchanged, the same thing happens again.
What it covers
The day is built as a working session on the company's real operation rather than as a presentation. It opens with an inventory: what information the close of a full cycle demands, where each piece currently lives, what condition it is in and who maintains it. The inventory is done in the room, with the team that actually handles that information, and it usually reveals that several pieces have no owner at all, or have two.
The second block designs the minimum monthly close. The premise is that an annual close with no monthly closes behind it is always a reconstruction. The group defines the shortest set of tasks the company can genuinely sustain every month without overloading anyone: reconciliations done while somebody still remembers the detail, a review of items with no support attached, and the separation of business and owner spending before the two blur in the record.
The afternoon is given over to the handover. Participants assemble the package that whoever prepares the filings receives: what is sent, in what format, in what order, and with which questions already settled. A simulation tests the package from the other side, reading it the way someone who was not inside the company during the cycle would read it. The day is about organisation. Determining how each item is treated remains the work of the professional who signs, and the company's job is to see that the determination is made on clean information.
The final block documents the process and distributes responsibility with dates attached. Every task on the calendar ends up with a name and a frequency, and the team writes the procedure in enough detail that the next cycle does not depend on who happened to be present for this one.
What participants learn
- Develop an inventory of the information the close demands, and establish where each piece currently lives.
- Design a minimum monthly close the company can genuinely sustain every month.
- Assign an owner and a frequency to every record instead of concentrating it in one person at the end.
- Implement an orderly handover package for whoever prepares the company's filings.
- Document the whole process so it does not depend on whoever happened to run it last time.
Agenda
- Information inventory: what exists, where it sits, who maintains it
- The minimum monthly close that holds up the annual one
- Reconciliations done while someone still remembers the detail
- Business spending and owner spending: where they blur and how they separate
- The handover package for whoever prepares the filings
- Questions settled beforehand rather than mid-process
- What the official source confirms and what the company decides
- Documenting the process for the following cycle
What the organisation leaves with
- An information inventory for the cycle, with location, condition and owner for each piece.
- A defined minimum monthly close, with tasks, owners and frequency.
- The format of the handover package for whoever prepares the filings.
- A written procedure for the cycle that another person could run the following year.
Programme details
- Format
- Corporate training day
- Also available as
- Intensive workshop · Executive programme
- Languages
- Español · English
- Includes
- Participant workbook
- Action plan
- Post-training resources
- Facilitation
- ALUD Consulting LLC — Global Business Transformation.
Who it is for
- Owners who hand their preparer a box of paper and a folder of screenshots.
- Administrative teams that rebuild the cycle out of bank statements.
- Companies that changed accounting systems and now carry two versions of the same story.
- Managers who inherit the cost of a mess they did not create.
Frequently asked questions
- Does this really need a full day?
- For the version that produces documents, yes. The inventory and the design of the monthly close are done with the team working on their own information, and that work does not compress into a talk. A short version exists, but the room leaves it aware of the problem and without the written procedure.
- Who needs to be in the room?
- The whole administrative team, plus somebody with authority to change processes. If management is absent, the group designs a monthly close that nobody afterwards authorises them to install, and the day stays an exercise.
- Can whoever prepares our filings take part?
- It is advisable and it usually improves the result. The handover package is designed better when the person who will receive it says what they actually need. ALUD organises the internal process; it does not determine the tax treatment of any item, which is that person's work.
- Is it useful for a company that has just changed accounting systems?
- It is, with a warning. If two systems hold two versions of the same cycle, reconciling them is a project that comes before this day rather than part of it. Settle that first, or the room will spend the day on it.
Request this programme
Tell us the context and we will prepare a proposal tailored to your organisation. No obligation.
Working this inside the organisation
If this challenge will not be settled in one session, ALUD Consulting LLC works it as consulting: management consulting, human resources, strategy, organisational design, leadership development and business transformation.